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Print and Copy Bureau - Privacy Notice


    This Notice explains how we will collect and use your personal data.

    We are the Data Controller for the personal data that we process about you.

    Throughout this Notice, “University”, “we”, “our” and “us” refers to the University of Leeds.  “You” and “your” refers to those data subjects using the Print & Copy Bureau.


    Change in the law

    Until 24 May 2018 we shall process your personal data in accordance with the Data Protection Act 1998 (DPA for short).  From 25 May 2018 we shall process your personal data in accordance with the General Data Protection Regulations, as incorporated into UK law (GDPR for short).

    This Notice complies with the requirements under the DPA and the GDPR.


    Changes to this Notice 

    We shall inform you of any changes to this Notice by means of this website.


    Where we get your personal data from

    From you

    You will be asked to provide personal data when you register as a customer with Print & Copy Bureau. When you are required to provide personal data the uses of this data is explained below:


    The purposes for which we process your personal data and the legal basis for that processing

    The processing of your personal data is necessary for the performance of the contract that you have entered into with the University in order to process your print or related requirements. If you do not want your personal data to be used in the manner described, then you will need to terminate your contract with the Print & Copy Bureau.


    Who might we share your data with?

    The information that you provide to the University will be stored securely and access will be restricted to those members of staff who need it. The University will not share your personal data with third parties.


    Automated collection of personal data

    As with most other web servers, when you access the Print and Copy webpages certain information you provide will automatically be recorded by the University.  This will include your IP address, browser type, and information relating to the page you last visited.  This information is processed to estimate how much usage of the server is made by different categories of users and, in the event of a breach of security, may be used to aid detection.



    Our website uses first party cookies; which are small text files paced on your device by the websites that you visit.  They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.  We do not use cookies to collect personal information about you; by using our website you agree that we can place these types of cookies on your device.


    We do not use cookies to collect personal information about you.  Should you wish to restrict or block cookies which are set by our website you can do this through your browser settings.  The ‘help’ function within your browser or the manual that comes with your device should tell you how.  You may also wish to visit which contains comprehensive information on how you can do this on a wide variety of browsers.  Please be aware that restricting cookies may impact on the functionality of our website.


    Find out more about the cookies we use and why:



    Information and options








    Google Universal Analytics cookies


    These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.

    The information stored in the first-party Universal Analytics cookie is simply a randomly generated identifier, for example 12345.67890.


    How Google uses data:
    Google analytics
    Google analytics terms of service

    Universal Analytics opt-opt browser add-on:


    NetScaler Appliance session cookie


    These cookies are set by our Citrix NetScaler appliance and are used to ensure your browsing session remains on the same web server. It is deleted when you close your browser.



    PHP session cookie

    This cookie stores a unique ID assigned by the web server. It is used to enable some site functionality to work properly. It is deleted when you close your browser.



    Retention periods

    We will hold your personal information on our systems as long as you remain a customer of Print and Copy Bureau. Once you are no longer a customer we will securely delete your data after six years in line with the University of Leeds retention policy. When items are collected surnames are used to identify orders. These records are kept for six months in the event of query and then destroyed as confidential waste.


    Your rights as a data subject

    You have the right to:

    • access your personal data;
    • request the rectification or deletion of your personal data;
    • request the restriction of the processing of your personal data;
    • object to the processing of your personal data;
    • receive your personal data in a structured, commonly used format and to;
    • complain to the regulator (the Information Commissioner’s Office).


    Concerns and contact details

    If you have any concerns with regard to the way your personal data is being processed or have a query with regard to this Notice please contact, in the first instance, the Print and Copy team at [email protected] or the University's Data Protection Officer, Adrian Slater at [email protected].

    Our general postal address is University of Leeds, Leeds LS2 9JT, UK.

    Our postal address for data protection issues is University of Leeds, Room 11.72 EC Stoner Building, Leeds, LS2 9JT.

    Our telephone number is +44 (0)113 2431751.

    Our data controller registration number provided by the Information Commissioner's Office is Z553814X.


Address: Print and Copy Bureau - Level 6, Roger Stevens Building - University of Leeds - Leeds - LS2 9JT

Copyright © 2017 Print and Copy Bureau