PRINT AND COPY BUREAU PRIVACY NOTICE

This Notice explains how we will collect and use your personal data.

We are the Data Controller for the personal data that we process about you.

Throughout this Notice, “University”, “we”, “our” and “us” refers to the University of Leeds.  “You” and “your” refers to those data subjects using the Print & Copy Bureau.

Change in the law

Until 24 May 2018 we shall process your personal data in accordance with the Data Protection Act 1998 (DPA for short).  From 25 May 2018 we shall process your personal data in accordance with the General Data Protection Regulations, as incorporated into UK law (GDPR for short).

This Notice complies with the requirements under the DPA and the GDPR.

Changes to this Notice 

We shall inform you of any changes to this Notice by means of this website.

Where we get your personal data from

From you

You will be asked to provide personal data when you register as a customer with Print & Copy Bureau. When you are required to provide personal data the uses of this data is explained below:

The purposes for which we process your personal data and the legal basis for that processing

The processing of your personal data is necessary for the performance of the contract that you have entered into with the University in order to process your print or related requirements. If you do not want your personal data to be used in the manner described, then you will need to terminate your contract with the Print & Copy Bureau.

Who might we share your data with?

The information that you provide to the University will be stored securely and access will be restricted to those members of staff who need it. The University will not share your personal data with third parties.

Automated collection of personal data

As with most other web servers, when you access the Print and Copy webpages certain information you provide will automatically be recorded by the University.  This will include your IP address, browser type, and information relating to the page you last visited.  This information is processed to estimate how much usage of the server is made by different categories of users and, in the event of a breach of security, may be used to aid detection.

Cookies

Our website uses first party cookies; which are small text files paced on your device by the websites that you visit.  They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.  We do not use cookies to collect personal information about you; by using our website you agree that we can place these types of cookies on your device.

We do not use cookies to collect personal information about you.  Should you wish to restrict or block cookies which are set by our website you can do this through your browser settings.  The ‘help’ function within your browser or the manual that comes with your device should tell you how.  You may also wish to visit http://www.aboutcookies.org/ which contains comprehensive information on how you can do this on a wide variety of browsers.  Please be aware that restricting cookies may impact on the functionality of our website.

Find out more about the cookies we use and why: http://www.leeds.ac.uk/info/5000/about/237/privacy_notice

Retention periods

We will hold your personal information on our systems as long as you remain a customer of Print and Copy Bureau. Once you are no longer a customer we will securely delete your data after six years in line with the University of Leeds retention policy. When items are collected surnames are used to identify orders. These records are kept for six months in the event of query and then destroyed as confidential waste.

Your rights as a data subject

You have the right to:

• access your personal data;
• request the rectification or deletion of your personal data;
• request the restriction of the processing of your personal data;
• object to the processing of your personal data;
• receive your personal data in a structured, commonly used format and to;
• complain to the regulator (the Information Commissioner’s Office).

Concerns and contact details

If you have any concerns with regard to the way your personal data is being processed or have a query with regard to this Notice please contact, in the first instance, the Print and Copy team at [email protected] or the University's Data Protection Officer, Adrian Slater at [email protected].

Our general postal address is University of Leeds, Leeds LS2 9JT, UK.

Our postal address for data protection issues is University of Leeds, Room 11.72 EC Stoner Building, Leeds, LS2 9JT.

Our telephone number is +44 (0)113 2431751.

Our data controller registration number provided by the Information Commissioner's Office is Z553814X.